|Projects management represents a major challenge for businesses.
The risks are numerous and more important than sales of ''simple" products or services because they require a high commitment and many competencies.
Projects are also attractive because they represent a important source of revenue in value and in duration.
However, do not underestimate the risks associated with them, starting trade negotiations which shall incorporate a review of all binding contractual clauses for the buyer and seller.
Main risks to consider on Projects
For example, if it is not so easy to assess the creditworthiness of a customer in the short term (3 months) for a sale of goods, it becomes extremely difficult to do it for a longer term (one year or more ...) for the simple reason that it is impossible to anticipate all the hazards inside and outside the company for such a period.
This reality concerns all risks on a case and it is further enhanced by the fact that the amounts involved in the business are often substantial.
This is why all of these risks must be carefully considered and balanced with security tools that are specific to each kind of risk:
All these points must be supervised by specialists, and it is one of the complexities of the business world: have at its disposal all the skills (legal, credit, cash, bank guarantees, technical, commercial) to define commitments and responsibilities in an often complex and competitive environnement.The purpose of this page is to provide operational tools to cover the "common core" of business on credit risk (risk of default), the manufacturing risk and liquidity risk.
Payment scheduleNegotiating the payment schedule is essential. Imagine "winning" a case of a 2-year period on which the seller would be paid only once the case is over. This would be catastrophic for the cash of the seller and would would incur costs during two years without money coming in the same time.
It is therefore necessary to negotiate the terms of payments and billing throughout the case. Each term corresponds to a percentage of the amount of the case. More percentages are higher at the beginning of deal, the better for the seller's cash and risk management related thereto.
This payment schedule should be reconciled to the timing of costs that you will support the case. This is the purpose of the cash curve that highlights the impact of your business on the cash flow of your business.
It can be negative (costs are incurred before collected), neutral (the costs are offset by payments) or positive (the customer pays before you can stand the cost of the case).
Bank guarantees in favor of the buyerThe buyer may require to the seller several types of bank guarantees on first demand or conditional to limit its own risks:
These bank guarantees can be offered in two forms: first demande or conditional.The bank guarantees on demand can be activated without any justification on the part of the buyer, even if the application is unfounded.
The conditional bank guarantees are activated only if the purchaser provides proof of the failure of the seller about at least one of the conditions included in the bank guarantee.
They pose less security for the buyer and less risk for the seller. Defining the conditions of the guarantee is very important because they have a direct impact on the ability of the buyer to enable it or not.
These bank guarantees also called market guarantees are "signature commitments" that engage the responsibility of the Seller. As such, the total amount of guarantees are included in the accounts "off balance sheet" of companies.
Bank guarantees in favor of the sellerObtain a bank guarantee of payment or a standby letter of credit allows the seller to secure the insolvency risk of the purchaser.
These tools can be difficult to obtain, but provide an effective security when the conditions of implementation are not restrictive and are issued and / or confirmed by a prime bank.
Privilégiez les garanties à première demande plutôt que des garanties contenant des conditions qui exigent que le vendeur fournisse la preuve que les conditions mentionnées dans la garantie soient remplies pour que la banque honore son engagement.
Prefer guarantees at first demand rather than guarantees containing conditions that require the seller to provide proof that the conditions mentioned in the warranty are met, otherwise the bank won't honor its commitment. If this is still the case (a conditional guarantee is chosen), the conditions must be analyzed closely because if they are too restrictive bank guarantee or standby L / C will have no value for the seller and won't provide him with a good security of payment.
Payment meanMeans of payment should be defined during negotiations and specified in the commercial contract.
They have an impact on the risk of default (eg avoid paying by check). Some payment methods such as documentary credit also include a bank guarantee and secure the seller as the buyer.
Credit insurancesInsurances can cover many risks on business projects:
Calculate the risk amount and its durationTo cover and mitigate the risks (credit, manufacturing, cash flow) of a case, the first step is to assess all the risks as accurately as possible.
The following tools (cash curve and risks curves) can perform the calculation and allow to keep it update along the contract.
Indeed, it is common that the deadlines in the trade negotiations evolve during case progress. It is therefore necessary to monitor in real time the evolution of a case and its effects on the risks supported by your business.
Terms of suspension and terminationA contract binds the seller and the buyer of reciprocal obligations on the contract which can be long, up to several years. It is essential for the seller to set limits to its contractual obligations, especially in cases where the buyer does not comply with his.
Suspension and termination clauses must be included in the contract to enable the seller to withdraw from its obligations if the buyer does not pay the bills and terms of the contract on their due date.
The advantage of these clauses is to clarify from commercial negotiations that the seller wants to be paid under the terms of the contract (payments, billing terms, payment period) and that he reserves the right to terminate it if is not the case.
The buyer has no reason to refuse these clauses because it would be a clear confession of his intention not to pay or delay payment from the terms of the contract.
Next: Single risk insurances
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