Collection prior due date

This recovery action is made before the due date of the invoice. It has many advantages due to its precocity in the invoices collection. This is the first necessary step to be paid by your client. It allows to:

• Get a promise of payment for the due date of the invoice by a given mean of payment. If payment is not made at the promised date you can remind your client about his commitment and require an immediate payment.


• Check that your client has your correct bank details and address in case he will send a check or a bill of exchange.


• Ensure that the invoices are validated by the customer or to identify any problem or dispute blocking the payment. This gives the time to solve the problem identified (error on the invoice, missing material, quality issue ...) and finally be paid on the due date which would not have been the case if you had chased up your customer ten days after this date.


• Educate your client on the seriousness of your Accounts Receivable management. When a customer tries to gain cash by delaying payments to its suppliers, he will systematically do so with the most lax of them and will pay those who make regular reminders.

• 

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Collection prior due date process

This action is very commercial and customer satisfaction oriented. It basically contains questions to ensure that everything is in place for the payment of the invoices.

• Have you well received the bills?
• Are they all validated for payment?
• If so, do we agree on the due date of the invoice?
• ...

One of the essential elements conditioning payment is customer satisfaction and that the seller has complied with his commitments. This action allows to check if it is the case and to take corrective measures if necessary.

Another advantage, it allows to detect upstream cash issues if any and react quickly to a credit risk identified.



Two follow-up media are to be used for that purpose: telephone call and e-mail (or interactive e-mail). Depending on the volume of invoices and the type of client, one or the other will be preferred. It is indeed possible to do several preventive reminders, one by e-mail and the other by phone for example.